Secretary in the Primary Care Medicine Service - 50%

You assist the head of department and their assistant in the administrative management and organization of the service, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors.

You organize meetings and colloquia using the institutional electronic calendars. You prepare, follow up, and archive files for the various service projects, write meeting minutes, and coordinate the follow-up of decisions made.

While responding to various requests, you successfully and autonomously carry out administrative activities, including schedule management (VRH), the follow-up and then transmission of evaluations as well as staff engagements in connection with the service projects. You ensure the proper management of billing and reimbursements for research and training activities, the transmission of congresses and colloquia to the medical staff, or even the follow-up of the budget allocated to the service and the head of department's projects.

You demonstrate proactivity in performing the logistical tasks arising from the life of a secretariat, such as ordering, drafting letters, requests for engagement, reimbursement, or training.

Within the team, you develop a close relationship with the employees of the service and ensure continuity in the secretariat during absences. More generally, your sense of service makes you an agile and diplomatic person.

You hold a CFC as a commercial employee as well as a medical secretary diploma or an equivalent title.

Autonomous, you have successful experience in a versatile secretariat.

You have perfect command of French, both spoken and written, and a proven writing ability. Medical terminology is easily understandable to you. Proficiency in English at level B1 or German is a real asset.

Comfortable with IT, you can justify an ECDL Advanced level for Word or are willing to undergo the training.

Possessing a good team spirit, you have the ability to work in a shared office with several secretaries.

You also possess the tools to deal with unforeseen events and thus easily manage stress situations proactively. Finally, you demonstrate a keen sense of discretion and confidentiality.

• Start date: As soon as possible
• Number of positions: 1
• Activity rate: 50%
• Function class: 10 or 11 (depending on prerequisites)
• Contract: CDI
• Application deadline: 13.11.2026
• Information request: Mme S. Tankhimovitch, secretary to the head of department, samila.tankhimovitch@hug.ch (mailto:samila.tankhimovitch@hug.ch)

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.

This advertisement is addressed to women and men alike.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l’emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

The Département de médecine communautaire et de premier recours (https://www.hug.ch/departement-medecine-premier-recours) (DMCPR) has a societal mission to enable access to quality care for all through proximity medicine, to ensure the management of light medical and surgical emergencies, to promote prevention among citizens, to provide medical knowledge for judicial investigations, and to promote the health of travelers.

The Service de médecine de premier recours ensures the outpatient care of adult patients relating to primary care medicine. This service also offers outpatient emergency medicine services to the population. As part of the HUG's missions of general interest, it offers access to care for populations disadvantaged by their age, social, economic, or legal status (asylum seekers, those facing non-entry into proceedings, undocumented persons, prisoners), or their lifestyle; if necessary, the primary care medicine service also ensures the continuity of their care.