Medical Secretary - Ophthalmology Department - 100%

Within the ophthalmology department, you will ensure all administrative tasks related to consultations for the neuro-ophthalmology / strabology and ophthalmo-pediatrics units, as well as document management.

You welcome patients and/or their relatives in a personalized manner at the reception desk, handle incoming telephone calls, and provide information useful to the patient journey.

You manage the scheduling of consultations (making appointments, sending summons, preparing files, digitizing documents) and organize complementary examinations, while ensuring the follow-up of the correct trajectory of the medical file and the patient.

On specific instructions, you draft all documents related to the follow-up of the patient and their file. You perform the updating, corrections, follow-up, and sending of said documents.

You ensure continuity of service by providing cover during the absences of your colleagues, including in other departments.

You hold a CFC as a commercial employee and/or a medical secretary diploma, or any training deemed equivalent.

You have successful experience of 2 to 3 years in a similar position within a medical secretariat.

You have perfect command of IT tools (ECDL advanced level for Word and standard for Excel required).

Mastery of the software used at HUG (DPA, DPI, Greco, Opale) constitutes a real asset.

You possess perfect knowledge of medical terminology and have excellent French spelling.

You are able to work autonomously, have a spirit of initiative and teamwork, as well as a sense of organization and priorities.

You demonstrate great versatility as well as an interest in both administrative and clinical aspects.

You are flexible, possess ease in human contact, and have resistance to stress.

• Start date: as soon as possible
• Number of positions: 1
• Activity rate: 100%
• Function class: 11 (10 if not holder of the ECDL certificate)
• Contract: CDI
• Application deadline: 25.11.2026
• Request for information: Mme Suzanne Rodriguez, head of secretariat of the ophthalmology department, tel. 022 37 28 394

If this position interests you and you recognize yourself in the sought profile, do not hesitate to apply or to contact us for further information.

We will study your application with attention; it must include an up-to-date CV, a cover letter, and copies of your work certificates and diplomas.

This advertisement is addressed to women and men alike.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l’emploi.

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

The position is attached to the Département des neurosciences cliniques (https://www.hug.ch/departement-neurosciences-cliniques). This department provides care to patients of all ages, children and adults, suffering from neurosurgical, neurological, ophthalmological, and oto-rhino-laryngological pathologies. The care is adapted to the needs and difficulties of the patient, from the most acute sectors (intermediate care units) to the rehabilitation sectors (neurorehabilitation).

The objective of the department is to lead the patient population toward a recovery of their autonomy through teaching, support, and outpatient follow-up. It ensures the operation of patients as well as their accompaniment, in order to promote an early return home. In the same vein, outpatient care is also prioritized and surgical activity is optimized, to facilitate accessibility to care within a reasonable timeframe.

The Service d’ophtalmologie (https://www.hug.ch/ophtalmologie) of the HUG has been, since its creation in 1878, the leading ophthalmology hub in the canton of Geneva in terms of diagnosis, treatment of eye diseases, as well as research. It relies on the most modern diagnostic methods, the most innovative techniques, and minimally invasive surgical intervention methods. Its primary values are those of a university service.