Medical Secretary - 100%

As part of your mission, you will ensure the administrative management of pathology examination requests addressed to the service, from their receipt and registration to the transmission of results and the follow-up of additional requests, in collaboration with the medical and medico-technical teams.

You will ensure the completeness and consistency of information, the reliability of patient identification, as well as the traceability of requests, in compliance with procedures and confidentiality rules.

You will handle telephone calls, emails and mail addressed to the service, participate in the formatting of medical reports and ensure their secure transmission to the relevant recipients.

You will also contribute to the preparation of files for multidisciplinary colloquia, the management of second opinion requests as well as the traceability of diagnostic material.

You will work within a team composed of 9 female employees, under the supervision of the medico-administrative manager, in order to guarantee the continuity of all medico-administrative flows, the quality and standardization of practices, compliance with deadlines and good management of priorities.

You hold a Federal Certificate of Capacity (CFC) and/or, ideally, a diploma as a medical secretary, or an equivalent administrative training.

You benefit from at least two years of experience in a secretariat, ideally in a medical, hospital or laboratory environment. Good command of medical terminology and a clear interest in the diagnostic field are expected.

You possess a very good command of the French language, both spoken and written. Basic knowledge of English and German constitutes an asset.

You master standard IT tools (Microsoft 365) with a standard ECDL level for Word, Excel and PowerPoint, as well as an advanced level for MS Outlook. You are also comfortable using several information systems. Knowledge of the HUG institutional tools, notably DPA and DPI, as well as laboratory management systems, represents an asset.

You demonstrate rigor, precision, autonomy and an excellent sense of organization. You know how to manage multiple activities simultaneously, identify priorities and adapt to the demands of a demanding hospital environment.

Your team spirit, your interpersonal skills, your sense of responsibility and your vigilance regarding confidentiality, identitovigilance and data protection are indispensable to the exercise of this function.

You are motivated to contribute to the efficiency, quality and excellence of the missions of the Service de pathologie clinique, for the benefit of patients and all employees, in a key position within an interprofessional team composed of administrative employees, laboratory technicians, doctors, researchers, etc.

We offer you a stimulating working environment in a dynamic team and in close collaboration with medico-technical professionals, where you will have the opportunity to develop your skills and contribute to the excellence of the services and the organization of the department.

We are committed to supporting your professional development and valuing your contribution.

• Start date: 01.01.2027 or to be agreed
• Number of positions: 1
• Activity rate: 100%
• Function class: 09
• Contract: 6-month CDD, with perspective of evolution towards an indefinite period contract (CDI)
• Application deadline: 23.11.2026
• Information request: Mme E. Namer, responsable médico-administrative au Service de pathologie clinique, elodie.namer@hug.ch (mailto:elodie.namer@hug.ch)

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates.

This announcement is addressed regardless to women and men.

Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 trades, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

The position is attached to the Département diagnostique (https://www.hug.ch/departement-diagnostique). This department, composed of nine medical services, has the mission to provide diagnostics, therapeutic products, therapeutic acts, and specialized clinical consultations, of high medical quality, within the best possible timeframes and at an acceptable cost, to guide the management of patients and contribute to therapeutic decisions and actions.

The Service de pathologie clinique (https://www.hug.ch/pathologie-clinique) ensures a diagnostic clinical activity (https://www.hug.ch/pathologie-clinique/liste-descriptive), mainly on tissues from biopsies or surgical specimens. This activity thus allows for the orientation of patient management and contributes significantly to therapeutic decisions. Through the performance of medical autopsies and through its research and development activities, the service participates in the understanding of the pathophysiological mechanisms involved in lesional processes. The servi